MyCEE

Hiring Outside Instructors and Affiliate Appointments

CEE faculty wishing to hire an outside instructor or request an affiliate (non-paid) appointment must submit documentation four weeks before the beginning of the quarter in which their appointment will start. Please send the required documentation to Karen Heath.

Outside instructors

Detailed below is strictly the HR process for hiring an outside instructor. Receiving approval for an outside instructor to teach a course is handled separately, prior to this process. Area leads work with the Department Chair to obtain approval for hiring outside instructors.

All paid/non-courtesy outside instructor hires, both new to the UW and reappointments, will receive an offer letter from CEE.

New outside instructors

All new paid outside instructors require the following documentation:

  • CV
  • SSN (If the applicant is not comfortable emailing it, they can email or call Karen directly
  • DOB
  • 1 letter of recommendation
  • Academic quarter
  • Course # / Title
  • Salary (if above or below the UW standard rate, we will follow-up with you)
  • If Ph.D. was awarded within the last year, proof of conferral is required via one of the following methods: Copy of transcript listing conferral, copy of diploma or letter from awarding university on their letterhead stating date of conferral.
  • Reason for request to hire (sabbatical, buy out, etc.)

Reappointment of outside instructors

Please note that returning /recurring outside instructors will be hired at the affiliate rank. The following documentation is required:

  • Academic quarter
  • Course # / Title
  • Salary (if above or below the UW standard rate, we will follow-up with you)
  • Reason for request to hire (sabbatical, buy out, etc.)

Please check the status of your outside instructor / courtesy affiliate hire at 2019-20 Outside Instructor / Courtesy Affiliate status.

Affiliate appointments

A courtesy appointment, affiliate appointments are not a benefits-eligible position.

New affiliate non-paid appointment

The following documentation is required:

  • Start / end dates of appointment (3, 6, 9, 12 months appt)
  • CV
  • DOB
  • SSN
  • 1 letter of recommendation
  • Reason for request of courtesy appointment

Reappointment of an affiliate non-paid appointment

The following documentation is required:

  • Start / end dates of appointment (3, 6, 9, 12 months appt)
  • Reason for request of courtesy reappointment