New Hires and Employee Resources
The information below is intended to provide a smooth onboarding process for new employees to the UW.
New employee checklist
A printable checklist to assist with your onboarding.
Required payroll actions
All new employees must complete the following payroll items:
- Form I-9 - Employment Eligibility Verification
- Steps 1-5 are completed by the new employee; Step 6 will be completed by the payroll coordinator.
- W4 Form - Federal Withholding Elections
- Affirmative Action Form
- Direct Deposit Form
- Foreign nationals must create a GLACIER Account.
Glacier is a system the UW uses to ensure foreign nationals are taxed correctly. CEE’s payroll coordinator will create the account on the employee’s behalf and the employee will complete the rest and submit appropriate documentation to the Integrated Service Center.
Required trainings or classes
All UW employees are required to attend the following training sessions.
This UW-wide orientation provides a great opportunity for employees to meet others embarking on their UW journey; learn about the University's mission, culture, and perks; receive benefits information; and, for eligible employees, talk with union representatives from SEIU 925 and WFSE. Due to benefits enrollment deadlines, new employees should attend during their first few weeks of employment. Academic Personnel, the medical centers, UW Medicine, UW Bothell and UW Tacoma host their own orientations; those employees may attend Welcome Day in its entirety or simply attend the benefits portion (registration is still required).
Prevention of sexual harassment
All newly hired employees are required to attend a prevention of sexual harassment training session. These sessions help employees identify situations of perceived sexual harassment, resolve the situation, and understand applicable law. Register online for prevention of sexual harassment training.
Violence prevention and response
This 90-minute training workshop, facilitated by SafeCampus, teaches employees how to recognize concerning behaviors, respond, and prevent violence in the workplace. To register for Violence Prevention and Response training, visit the SafeCampus website.
Reporting suspected child abuse
Employees will learn about their mandated reporting responsibilities by watching the 21-minute online training, Reporting Suspected Child Abuse or Neglect, developed by the Office for Youth Programs Development and Support.
The Environmental Health and Safety office offers online asbestos awareness training, which takes about 30 minutes to complete. To successfully complete the training, employees must correctly answer a series of quiz questions.
Important benefits deadlines
Most benefit deadlines occur within the new hire’s first month of employment, including healthcare and retirement selections. Attend Welcome Day as soon as possible to learn more about your benefit options, or visit the UW HR Benefits website.
You can review UW Rules and Policies at the Policy Directory website. Some important policies are noted below.
- APS 47.2 Personal Use of University Resources
- APS 47.3 Outside Work Policy
- EO 32 Conflict of Interest
Work life balance and wellness
- Whole U
- Child care and parenting
- Elder care
- Combined Fund Drive (workplace giving)
- UW recreation
Information on Seattle
- Transportation Services (information on U-Pass, parking, carpooling, etc.)
- UW shuttles
- King County Metro
- Sound Transit
- Community Transit (Snohomish County)
- Washington State Ferries
- Seattle area traffic (WSDOT)