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New hires and employee resources

The information below is intended to provide a smooth onboarding process for new employees to the UW.

New employee checklist

A printable checklist to assist with your onboarding.

Required payroll actions

All new employees must complete the following payroll items:

  • Form I-9 - Employment Eligibility Verification
    • Steps 1-5 are completed by the new employee; Step 6 will be completed by the payroll coordinator.
  • W4 Form - Federal Withholding Elections
  • Affirmative Action Form
  • Direct Deposit Form
  • Foreign nationals must create a GLACIER Account.

    Glacier is a system the UW uses to ensure foreign nationals are taxed correctly. CEE’s payroll coordinator will create the account on the employee’s behalf and the employee will complete the rest and submit appropriate documentation to the Integrated Service Center.

New College of Engineering faculty

Resources for New College of Engineering Faculty
Information and resources for newly hired College of Engineering faculty.

Required trainings or classes

All UW employees are required to attend the following training sessions.

COVID-19 safety training

Personnel must complete the COVID-19 Safety Training: Back to the Workplace course prior to or upon returning to work at a University location. Personnel are only required to take the course once.

Welcome Day

This UW-wide orientation provides a great opportunity for employees to meet others embarking on their UW journey; learn about the University's mission, culture, and perks; receive benefits information; and, for eligible employees, talk with union representatives from SEIU 925 and WFSE. Due to benefits enrollment deadlines, new employees should attend during their first few weeks of employment. Academic Personnel, the medical centers, UW Medicine, UW Bothell and UW Tacoma host their own orientations; those employees may attend Welcome Day in its entirety or simply attend the benefits portion (registration is still required).

Husky Prevention & Response (Title IX)

Husky Prevention & Response training is a foundational, required online prevention and response course about sex-and gender based violence and harassment for faculty, staff, and other academic personnel. 

Violence prevention and response

This 90-minute training workshop, facilitated by SafeCampus, teaches employees how to recognize concerning behaviors, respond, and prevent violence in the workplace. To register for Violence Prevention and Response training, visit the SafeCampus website.

Reporting suspected child abuse

Employees will learn about their mandated reporting responsibilities by watching the 21-minute online training, Reporting Suspected Child Abuse or Neglect, developed by the Office for Youth Programs Development and Support.

Asbestos awareness

The Environmental Health and Safety office offers online asbestos awareness training, which takes about 30 minutes to complete. To successfully complete the training, employees must correctly answer a series of quiz questions.

Important benefits deadlines

Most benefit deadlines occur within the new hire’s first month of employment, including healthcare and retirement selections. Attend Welcome Day as soon as possible to learn more about your benefit options, or visit the UW HR Benefits website.

UW policies

You can review UW Rules and Policies at the Policy Directory website. Some important policies are noted below.

Miscellaneous resources

Work life balance and wellness

Information on Seattle

Local news



Visitor/relocation guides